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Electronic Travel Authorisation (ETA) Requirement

The UK government has introduced the Electronic Travel Authorisation (ETA) scheme as part of its updated border procedures.
Depending on your nationality, you may need to obtain an ETA before travelling to the UK.

We strongly encourage all international participants to check their ETA requirements as early as possible.
Full details are available on the official UK government website:
👉 Electronic Travel Authorisation (ETA) – gov.uk

  • The application process is fully online and typically takes only a few minutes to complete.
  • Most applications are processed within three working days, but we recommend applying well in advance of your travel date.
  • Airlines may not allow you to board without an ETA.
  • Please ensure you use only the official gov.uk website and avoid unofficial sites.

We look forward to welcoming you to Cambridge in September.

Important Notice on Refund Requests

As the conference approaches, we would like to inform participants that refund requests for accommodation, registration, or dinner submitted after **22 August will not be processed**, due to logistical reasons.

If you have any questions, please do not hesitate to contact us at icgl17@mmll.cam.ac.uk.

Best regards,
The Organising Committee

Travelling to Cambridge

1) By car

If you’re planning on driving to Cambridge, we strongly recommend that you use the Park & Ride.

Those travelling from the north can use the Guided Busway Park & Ride services (follow signs for Longstanton P&R from Junction 29 of the A14).

Parking in the city centre is limited and several city centre roads have restricted access with penalties for using them.

Disabled parking

Disabled parking is available in the city’s car parks and on some streets. Please check in advance with the Cambridge Tourist Information Centre or visit www.cambridge.gov.uk/parking.

2) By train

The main station is about one mile from the city centre.

There is another train station, Cambridge North, around 2 miles north of the city. See National Rail Enquiries for train timetables and to book tickets.

There’s a taxi rank outside the main Cambridge station and buses run frequently between the station and city centre (to/from Emmanuel Street/St Andrew’s Street).

3) By coach

National Express coaches usually stop on Parkside, next to Parker’s Piece in the city centre.

National Express are offering a discount on coach travel to the Cambridge Open Days this July. Visit the National Express website for details and to book your travel.

4) By air

The nearest airports to Cambridge are Stansted (30 miles) and Luton (40 miles).
There’s a direct train link to Cambridge from Stansted and Gatwick airports, and Heathrow airport is also easily accessible by train (via London King’s Cross/London St Pancras).
In addition, buses regularly run from Stansted, Luton, Heathrow and Gatwick airports to the city centre.

Getting around Cambridge

1) Walking

Where possible, walking is often the most convenient way to travel around the city.

Estimated walking times and distances

The estimated times will vary depending on your route and walking pace.

  • Drummer Street/Emmanuel Street bus stops to:
    • New Museums and Downing Sites – 5 minutes (0.4 miles)
    • Sidgwick Site – 20 minutes (0.9 miles)
  • City centre to:
    • Sidgwick Site – 15 minutes (0.7 miles)
    • Cambridge train station – 20 to 25 minutes (1 mile)
    • West Cambridge Site – 35 to 40 minutes (2 miles)
  • New Museums and Downing Sites to:
    • Sidgwick Site – 15 minutes (0.8 miles)
    • West Cambridge Site – 35 to 40 minutes (2 miles)
  • Sidgwick Site to West Cambridge Site – 25 to 30 minutes (1.5 miles)

2) Buses

The U / Universal bus service runs from Eddington, next to the Madingley Road Park and Ride site, through to our Biomedical Campus via Cambridge train station. This links many departments and Colleges.

  • The U bus currently costs £4.00 for an all-day ticket (buy your ticket from the bus driver and check the Universal website for latest ticket prices).
  • Runs every 5 to 10 minutes.
  • Stops are labelled on Open Day maps (PDF, 2.0MB).

Local bus services usually run to/from Cambridge bus station in Drummer Street, and/or the adjacent Emmanuel Street and St Andrew’s Street. There are frequent buses from the railway station to the city centre.

Conference Accommodation Bursary Announcement

We are pleased to announce the availability of 10 accommodation bursaries to support attendance at our upcoming conference in Cambridge. Each bursary will cover £300 towards accommodation costs at designated conference accommodation venues and waive the conference fee. This initiative aims to assist participants in attending the conference by reducing their financial burdens related to accommodation and registration fees.

Purpose and Scope

The accommodation bursaries are intended to:

  • Support early career researchers, including PhD students, in presenting their original work.
  • Assist researchers without an academic affiliation or institutional support for research expenses.
  • Encourage participation from a diverse range of researchers to enrich the conference discussions.

Eligibility Criteria

Applicants must meet the following criteria:

  • Be an early career researcher (including PhD students) OR
  • A researcher without an academic affiliation or institutional support for research expenses.
  • Require accommodation in Cambridge during the conference.
  • Have an accepted abstract for presentation (oral or poster) at the conference.
  • Be willing to attend the full duration of the conference.

Accommodation Details

The bursary will cover £300, which will be allocated towards:

  • Waiving the conference fee, and
  • Covering part of the accommodation costs at specified conference accommodation venues.
  • Recipients will receive accommodation booking details upon award confirmation.
  • The bursary amount will be paid directly to the accommodation provider to offset your accommodation costs and applied to waive the conference fee.

Application Process

To apply for the accommodation bursary, please submit the following documents in a single zip file via email:

  • Email subject: “BURSARY APPLICATION”
  • Email address: icgl17@mmll.cam.ac.uk
  • Zip file name convention: Please name the zip file as “Surname_Bursary_Documents” (e.g., Smith_Bursary_Documents)

Applications can be submitted in either Greek or English.

The zip file should contain the following:

1. Personal Details (in a text file):

  • Create a text file named “Surname_personal_details.txt” (e.g., Smith_personal_details.txt) containing:
    • Full Name and Title
    • Contact Information (Email, Phone Number)
    • Current Institution or Affiliation (if applicable)
    • Current Position/Status (e.g., PhD student, independent researcher)

2. Curriculum Vitae (CV):

  • A brief CV (1-2 pages) highlighting your academic background, research interests, and any relevant publications.

3. Abstract Submission:

  • A copy of the abstract submitted for presentation at the conference. The file should be named Surname_Copy_Abstract (e.g., Smith_Copy_Abstract).
  • Proof of acceptance (if already received). The proof of acceptance document should be named Surname_Abstract_Acceptance (e.g., Smith_Abstract_Acceptance).
  • If acceptance is pending, please submit the proof as soon as it becomes available in a separate email, with the subject line: Surname_Abstract_Acceptance (e.g., Smith_Abstract_Acceptance).

4. Statement of Need:

  • A brief statement (maximum 500 words) explaining how the bursary will benefit your participation and why you require financial assistance.

5. Letter of Support (if affiliated):

  • A supporting letter from your supervisor or head of department, confirming your status and supporting your application.

Deadlines

  • Application Submission Deadline: 31/10/2024
  • Notification of Outcome: Applicants will be notified via email within one month after they provide proof of acceptance of their abstract.

Terms and Conditions

  • The bursary covers £300 towards accommodation costs at designated venues and the waiving of the registration fee.
  • Recipients are responsible for any accommodation costs exceeding the £300 bursary.
  • The bursary is non-transferable and cannot be exchanged for cash or used for other expenses.
  • If you are unable to attend the conference after receiving the bursary, you must notify the conference organisers immediately.

Post-Award Obligations

  • Confirmation of Attendance: Recipients must confirm their accommodation booking as per the instructions provided within one week after they have been selected for the bursary.

Selection Process

  • Applications will be reviewed by a committee based on the relevance and quality of the submitted abstract, the applicant’s statement of need, and adherence to eligibility criteria.
  • Preference will be given to applicants who demonstrate financial need and whose participation will significantly benefit their research career.

Contact Information

For any queries regarding the bursary application, please contact: