Conference Accommodation Bursary Announcement

We are pleased to announce the availability of 10 accommodation bursaries to support attendance at our upcoming conference in Cambridge. Each bursary will cover £300 towards accommodation costs at designated conference accommodation venues and waive the conference fee. This initiative aims to assist participants in attending the conference by reducing their financial burdens related to accommodation and registration fees.

Purpose and Scope

The accommodation bursaries are intended to:

  • Support early career researchers, including PhD students, in presenting their original work.
  • Assist researchers without an academic affiliation or institutional support for research expenses.
  • Encourage participation from a diverse range of researchers to enrich the conference discussions.

Eligibility Criteria

Applicants must meet the following criteria:

  • Be an early career researcher (including PhD students) OR
  • A researcher without an academic affiliation or institutional support for research expenses.
  • Require accommodation in Cambridge during the conference.
  • Have an accepted abstract for presentation (oral or poster) at the conference.
  • Be willing to attend the full duration of the conference.

Accommodation Details

The bursary will cover £300, which will be allocated towards:

  • Waiving the conference fee, and
  • Covering part of the accommodation costs at specified conference accommodation venues.
  • Recipients will receive accommodation booking details upon award confirmation.
  • The bursary amount will be paid directly to the accommodation provider to offset your accommodation costs and applied to waive the conference fee.

Application Process

To apply for the accommodation bursary, please submit the following documents in a single zip file via email:

  • Email subject: “BURSARY APPLICATION”
  • Email address: icgl17@mmll.cam.ac.uk
  • Zip file name convention: Please name the zip file as “Surname_Bursary_Documents” (e.g., Smith_Bursary_Documents)

Applications can be submitted in either Greek or English.

The zip file should contain the following:

1. Personal Details (in a text file):

  • Create a text file named “Surname_personal_details.txt” (e.g., Smith_personal_details.txt) containing:
    • Full Name and Title
    • Contact Information (Email, Phone Number)
    • Current Institution or Affiliation (if applicable)
    • Current Position/Status (e.g., PhD student, independent researcher)

2. Curriculum Vitae (CV):

  • A brief CV (1-2 pages) highlighting your academic background, research interests, and any relevant publications.

3. Abstract Submission:

  • A copy of the abstract submitted for presentation at the conference. The file should be named Surname_Copy_Abstract (e.g., Smith_Copy_Abstract).
  • Proof of acceptance (if already received). The proof of acceptance document should be named Surname_Abstract_Acceptance (e.g., Smith_Abstract_Acceptance).
  • If acceptance is pending, please submit the proof as soon as it becomes available in a separate email, with the subject line: Surname_Abstract_Acceptance (e.g., Smith_Abstract_Acceptance).

4. Statement of Need:

  • A brief statement (maximum 500 words) explaining how the bursary will benefit your participation and why you require financial assistance.

5. Letter of Support (if affiliated):

  • A supporting letter from your supervisor or head of department, confirming your status and supporting your application.

Deadlines

  • Application Submission Deadline: 31/10/2024
  • Notification of Outcome: Applicants will be notified via email within one month after they provide proof of acceptance of their abstract.

Terms and Conditions

  • The bursary covers £300 towards accommodation costs at designated venues and the waiving of the registration fee.
  • Recipients are responsible for any accommodation costs exceeding the £300 bursary.
  • The bursary is non-transferable and cannot be exchanged for cash or used for other expenses.
  • If you are unable to attend the conference after receiving the bursary, you must notify the conference organisers immediately.

Post-Award Obligations

  • Confirmation of Attendance: Recipients must confirm their accommodation booking as per the instructions provided within one week after they have been selected for the bursary.

Selection Process

  • Applications will be reviewed by a committee based on the relevance and quality of the submitted abstract, the applicant’s statement of need, and adherence to eligibility criteria.
  • Preference will be given to applicants who demonstrate financial need and whose participation will significantly benefit their research career.

Contact Information

For any queries regarding the bursary application, please contact: